The University of Tennessee, Knoxville

Tennessee County Municipal Advisory Service

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Cooperative Purchasing Agreements (Local) Summary

Reference Number: MTAS-2031
Tennessee Code Annotated
Reviewed Date: October 09, 2015
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This law authorizes any local government of the state to participate in, sponsor, conduct, or administer a cooperative purchasing agreement with one or more other local governments for the purchase of any supplies, services, or joint construction with one or more other local governments. An agreement must be entered into between the participants.

If the participants in a joint- or multi-party contract are required to advertise and receive bids, it is sufficient for those purposes that the purchasing entity complies only with its own purchasing requirements.

Any municipality may participate in, sponsor, conduct, or administer a cooperative purchasing agreement for the procurement of any goods, supplies, services or equipment with one or more local governments outside this state. This is only allowed to the extent the laws of the other state allow joint exercise of purchasing authority.

A municipality may participate in a master agreement by adopting a resolution accepting the terms of the master agreement. If the participant in the multi-party agreement is required to advertise and receive bids, it is considered sufficiently met if the purchasing entity complied with its own purchasing requirements. The participant shall acquire and maintain documentation that the purchasing entity or entities that procured the bid complied with its own purchasing requirements. This authorization does not apply to purchases of new or unused motor vehicles unless the motor vehicles are manufactured for a special purpose as defined in T.C.A. § 12-3-1208; and purchases of construction, engineering or architectural services, or construction materials. The chief procurement officer may collect information from local governments concerning the type, cost, quality, and quantity of commonly used items procured under cooperative purchasing agreements.

The T.C.A. citation for this topic is T.C.A. § 12-3-1205.

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