The final minutes:
- should be typewritten or written legibly in permanent ink;
- should have a wide margin for corrections;
- should not be defaced. Corrections should be made by bracketing the erroneous portions and stating corrections in the wide margin;
- should be kept in book form. If in longhand, a bound book should be used; if typewritten, use a loose-leaf, lock minute book. If using the latter, number each page; and
- should be signed, when approved, by the recorder and mayor.