The University of Tennessee, Knoxville

Tennessee County Municipal Advisory Service

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FLSA Record Retention

Reference Number: MTAS-2102
Tennessee Code Annotated
Reviewed Date: July 31, 2017
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The act requires employers “to preserve, for at least three years, payroll records, certificates, collective bargaining agreements and individual contracts; and sales and purchase records.” 29 C.F.R. § 516.5. The act also requires employers “to preserve, for at least two years, basic employment and earnings records, wage rate tables, order, shipping and billing records, and records of additions to or deductions from wages paid.” 29 C.F.R. § 516.6.

The regulations require each employer “to keep the required records in a safe and accessible location at the place or places or employment available for inspection.” 29 C.F.R. § 516.7(a). Additionally, “every employer employing workers subject to the FLSA must post, and keep posted, a notice explaining the requirements of the FLSA.” 29 C.F.R. § 516.4. The notice must be posted in a conspicuous place in every establishment where such employees work.

MTAS has created a personnel records retention schedule for some common documents. For additional information, see the Records Retention section of MORe.

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