The U.S. Citizenship and Immigration Service publishes handbooks and manuals to help employers comply with the verification rules. The most important is the M-274, Handbook for Employers (Rev. 4/30/13) (http://www.uscis.gov/files/form/m-274.pdf). This section summarizes the employer I-9 verification responsibilities as outlined in the handbook. Both the form and the manual have been revised and prior versions can no longer be used after May 7, 2013.
Current law (8 U.S.C. § 1324a(b)) requires all employers in the U.S. to complete an Employer Eligibility Verification form (Form I-9) for each newly hired employee to verify each employee’s identity and eligibility to work. According to the manual, “to comply with the Immigration Reform and Control Act’s I-9 requirements, the verification should be done by an in-person inspection of the original document that shows an employee’s identity and his/her eligibility to work in the United States. A record of the employer’s verification is made and retained on the Form I-9 for each person hired by the organization.”
On March 8, 2013, the new form was released. The new form expired on March 31, 2016. Until further notice, employers should continue using the form with a March 31, 2016 expiration deadline until USCIS provides an updated form. See http://www.uscis.gov/files/form/i-9.pdf for the form and I-9 Central for the most up-to-date information.