The University of Tennessee, Knoxville

Tennessee County Municipal Advisory Service

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Recreation and Parks

Reference Number: MTAS-699
Tennessee Code Annotated
Reviewed Date: September 15, 2017
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RECREATION and PARKS RECORDS RETENTION SCHEDULE

 

Description of Record

Retention Period

Legal Authority/Rationale

P-1. Liability Releases. Forms signed by participants in recreation activities absolving municipality of liability.

Retain 2 years. (If subject of lawsuit, keep until final determination.)

Based upon statute of limitations for tort actions plus 1 year.

P-2. Rosters of Activity Participants. Lists of persons participating in recreation activities.

Retain 2 years. (If subject of lawsuit, keep until final determination.)

Based upon statute of limitations for tort actions plus 1 year.

P-3. Safety Inspections of Playgrounds and Equipment. Records of inspections and maintenance or repairs to grounds and equipment.

Retain 5 years. (If subject of lawsuit, keep until final determination.)

Possible significance in tort actions based upon defective structure.

P-4. Swimming Pool Records. Records relative to swimming pool use, including users, safety measures, and chemicals.

Retain 2 years. (If subject of lawsuit, keep until final determination.)

Based upon statute of limitations for tort actions plus 1 year.

 

Responsible: