The University of Tennessee, Knoxville

Tennessee County Municipal Advisory Service

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Sample Acknowledgement Email Policy

Reference Number: MTAS-1070
Tennessee Code Annotated
Reviewed Date: November 01, 2016
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ACKNOWLEDGMENT OF RECEIVING AND READING THE POLICY FOR USE AND MONITORING OF EMAIL

I hereby acknowledge that I have received and read a copy of the city of _______________’s Policy for the Use and Monitoring of E-mail. I understand that all e-mail communications systems are the property of the city, as is the information received from, transmitted by, or stored in these systems. I understand that, except with respect to certain content deemed confidential by state and federal law, I have no expectation of privacy in connection with any e-mail messages, the use of city equipment, or the transmission, receipt, or storage of information in this equipment.

I acknowledge and consent to the city’s monitoring my use of both Intranet and Internet e-mail at any time the city deems it necessary in accordance with its policy. Monitoring may include reading and printing out all electronic mail entering, stored in, or disseminated by the city of _____________________’s system and equipment. I agree not to use a code, access a file, or retrieve any stored information unless authorized to do so. I understand that this consent is a condition of my employment and/or continued association with the city. I understand all the provisions specified in this policy. Further, I recognize that a violation of this policy may result in disciplinary action, including possible termination.

_____________________________

Employee

 

_____________________________

Supervisor/Employer

 

_____________________________

Date

Responsible: