The University of Tennessee, Knoxville

Tennessee County Municipal Advisory Service

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Solid Waste Records

Reference Number: MTAS-701
Tennessee Code Annotated
Reviewed Date: January 31, 2009
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SOLID WASTE RECORDS RETENTION SCHEDULE 

 

Description of Record

Retention Period

Legal Authority/Rationale

R-1. Amount of Solid Waste (in Tons) Received at Municipal Solid Waste Facilities, Record of. Required by T.C.A. § 68-211-871 (e). Records for the current month shall be maintained at the facility and open for inspection by the Tennessee Department of Environment and Conservation. All other records shall be maintained at suitable office space to protect them from damage or loss.

Retain 3 years.

Tenn. Admin. Rule 1200-1-7-.08 (3)

Mandatory only if city operates a landfill.

R-2. Annual Report of Materials Collected at Recycling Center by Operator. Copy of annual report of recovered materials processed at the facility, listed by type of material, sent to the Department of Environment and Conservation. Report is required by T.C.A. § 68-211-871.

Retain 10 years.

Retention period based on planning cycle of 10-year regional plan.

Mandatory only if city operates a landfill.

R-3. Approved Permit Applications for Solid Waste Disposal Facilities. Records of all data and supplemental information used to complete permit applications. Includes copy of the permit and the approved Part I and Part II application. Maintain at the facility or another location with the approval of the department.

*Retain throughout the active life of the facility and through the post-closure care period.

Tenn. Admin. Rules 1200-1-7-.02 (a) (2) 4. and 1200-1-7-.02 (4) (a) 7.

Keep to show compliance with regulations in order to defend against Superfund liability.

Mandatory only if city operates a landfill.

R-4. Closure/Post-Closure Landfill Plan. Plan identifying the steps necessary to completely or partially close the facility at any point during its intended operating life and to completely close the facility at the end of its intended operating life, identifying the activities that will be carried on after closure and the frequency of these activities.

*Retain up-to-date plan throughout the active life of the facility and through the post-closure care period.

Tenn. Admin. Rule 1200-1-7-.03 (2) (b) 2. (iii).

Keep to show compliance with regulations in order to defend against Superfund liability.

Mandatory only if city operates a landfill.

R-5. Gas Migration Control Standard. Records of monitoring to ensure compliance with gas migration control standards. Monitoring must occur at least quarterly and must conform to standards for Monitoring Records listed in R-7.

*Retain throughout the active life of the facility and through the post-closure care period.

Tenn. Admin. Rule 1200-1-7-.04(5) (a) 4.

Keep to show compliance with regulations in order to defend against Superfund liability.

Mandatory only if city operates a landfill.

R-6. Groundwater Sampling Records. Records of all groundwater sampling activities conducted, sample analysis results, and associated groundwater surface elevation. Keep at the facility or another approved location.

*Retain throughout the active life of the facility and through the post-closure care period.

Tenn. Admin. Rule 1200-1-7-.04 (7) (a) 4. (vii).

Keep to show compliance with regulations in order to defend against Superfund liability.

Mandatory only if city operates a landfill.

R-7 Monitoring Records.  Records of facility monitoring, including date, place, and time of sampling or measurements; individual performing the measurement; date of analysis; individual performing the analysis; analytical techniques used; and the results of the analysis. 

*Retain throughout the active life of the facility and through the post-closure care period.  

Tenn. Admin. Rule 1200-1-7-,02(4)(a)9.

Keep to show compliance with regulations in order to defend against Superfund liability. 

Mandatory only if city operates a landfill. 

R-8. Permit-By-Rule Authorizations and Records.  Copy of authorization from Dept. of Environment and Conservation to operate as a permit-by-rule facility and additional related records required by the department. 

Retain throughout active life of the facility and through the post-closure care period. 

Tenn. Admin. Rule 1200-1-7-,02(1)(c)1.  

Keep to show compliance with regulations in order to defend against Superfund liability. 

 Mandatory only if city operates a landfill. 

R-9. Special Waste Approvals and Records. Copies of approvals from the Dept. of Environment and Conservation authorizing a facility to accept special wastes and records of receipt and management of certain special wastes.

Retain throughout active life of the facility and through the post-closure care period.

Tenn. Admin. Rule 1200-1-7-.01 (4) (d) 2.

Keep to show compliance with regulations in order to defend against Superfund liability.

Mandatory only if city operates a landfill.

 *Indicates a mandatory retention period based on state and federal law.

 

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