The University of Tennessee, Knoxville

Tennessee County Municipal Advisory Service

You are here



Vehicle Replacement Sample Plan

Reference Number: MTAS-1964
Tennessee Code Annotated
Reviewed Date: May 03, 2016
Printer-friendly versionSend by emailPDF Version

Exhibit 2: MTAS SAMPLE VEHICLE REPLACEMENT PLAN

SCOPE

This program provides for the planned replacement of all fuel consuming vehicles and equipment, their attachments and implements. The current fleet's replacement value is approximately $ _______________ million and covers _______________ vehicles.

The Replacement Plan will be administered by the city's (suggested — fleet services manager). The Replacement Plan will be based on criteria and a point system as defined below.

OBJECTIVES

  • Establish a Replacement Fund to provide funds for vehicle replacement in advance of need.
  • Smooth the outflow of capital funding and the rotation of incoming and outgoing vehicles year to year to prevent spikes in cash and asset flow.
  • Eliminate the requirement to request approval from the governing body for each replacement purchase.
  • Meet the needs of the end user.
  • Provide a central point of control to account for all fleet specifications, acquisition, assignment, utilization, maintenance, and repair.
  • Maximize fleet resources by providing timely acquisition and disposal of vehicles and equipment.
  • Right size the fleet. Ensure the city has the optimum number and type of vehicles and equipment and that fleet growth is planned and controlled.
  • Promote standardization. This is needed for promoting cost effective maintenance/repair.
  • Optimize vehicle utilization.
  • Comply with state of Tennessee purchasing laws and financial procedures.
  • Reduce per unit maintenance costs by eliminating old, expensive to maintain vehicles and equipment.
 
Responsible: